Eastop Office Automation System (EOA)is a fully integrated accounting application which supports not only the straight forward day to day trading operations and transaction entries capturing needs of most businesses, but also the more analytical requirements of timely reporting and executive decision making.

EOA system is developed under a modular design and can be divided in seven modules, namely

1. Sales Order System
2. Purchase Order System
3. Inventory Control System
4. Accounts Receivable System
5. Accounts payable System
6. Basic Data Maintenance

This module automates the flow of Quotation, Sales contract, Invoice, Delivery note and Packing list. It handles all documentations which are related to sales activities, and provides full picture of sales activities with analysis reports which are printable online. Inventory and accounts receivable are auto reflected accordingly.

1. On-line inquiry on the historic quotation, based on same product- same client or same product- other client;
2. Instantly calculate the best price and profit margin based on component material, dimension, packing information, latest quotation and 7 self-defined parameters;
3. Auto retrieval of predefined customer discount rate, discount level and different predefined price;
4. Instantly show total stock quantity/ quantity reserved/ quantity on hold/ available quantity/ quantity on order of products;
5. Alert can be set, for instance, when product price is lower than a specified cost/ quantity is greater than inventory;
6. Purchase cost, delivery charge, miscellaneous charges and production cost etc. can be allocated in sales contract;
7. Online enquiry the status of delivery, purchase and production of goods in sales contract;
8. Able to handle consignment/ registration of sign-back invoice/ sample order/ cost sheet;
9. Support a variety of business flow: SC->DN->INV or SC->INV->DN or SC->INV or SC->Packing List->INV etc.

This module includes Purchase Order (PO) Draft, PO, Goods Receipt Note (GRN), etc. Users can enquire all purchase instantly. Upon receipt of goods, inventory and accounts payable are auto-reflected accordingly.

1. Calculate the purchase quantity and ETA base on the sales contract's information, BOM, minimum stock quantity (MSQ), minimum packing quantity (MPQ), minimum order quantity (MOQ), lead time, ETD, default supplier's information
2. Auto list outstanding purchase list for each buyer/ buyer group
3. Allocate the related product cost (e.g. transportation fee, import tax, etc.) to each product
4. Online enquiry of goods receipt history, purchase records, settlement status, etc.

This module handles inventory adjustment activities, stock status, month-end process, etc.

1. Support 30,000 warehouses and unlimited Bin no management
2. 15 inventory adjustment modes: In, Out, Bad Stock Register, Bad Stock Recover, Bad Stock Write-off, Write-off, Reuse, Lost, Temporary Use, Temporary Use Return, Internal Transfer, etc.
3. Support stock-taking by bar-code
4. Support Lot no/ Bin no/ Serial no control in inventory
5. Three levels of stock tracking report: Current Stock Quantity and Value List, Periodical Stock and Value List at every Month-End, Stock Quantity and Value list as at selected date

1. Pre-payment/ Deposit Maintenance
2. Multiple post tables can be pre-defined
3. Manage default discount, exchange gain/loss, setoff and other charges upon settlement
4. Online enquiry details of invoice and suppliers' invoice on the settlement screen
5. Aging/ Statement / Outstanding report (As at selected date)

This module handles inventory adjustment activities, stock status, month-end process, etc.

1. Unlimited level chart of account
2. Employ varied Analysis Codes (A-Code) and Transaction Codes (T-Code) for multi-dimensional financial report analysis, such as by department, branch, company, project, invoice, product, product line, etc.
3. History of each transaction can be checked easily
4. Support bank reconciliation, bank loan and L/C management
5. Support currency revaluation
6. Support Average, FIFO or Actual cost based stock accounting
7. Activate profit center of product/product line (independent sales, cost, purchase and inventory account for each product/ product line)

Customer and supplier

1. Pre-set customers' default discount rate, discount level, product price table and settlement rate
2. Support multiple contact persons and shipping addresses
3. Online enquiry of outstanding, prepayment and deposit amount of customer/supplier
4. Pre-define customer groups and the products they are interested, auto email or fax the promotion details of the goods to customers through the alert system

Product Master

1. Support 20 sets of size and unlimited color
2. Support Lot No./ Serial No./ Bin No. for products and materials, each product can be managed by specific Lot No./ Serial No./ Bin No. upon In/Out

Product Pricing

1. Single price
2. Customer price level
3. pricing base on customer group/product group/shipping term/unit/quantity/currency, etc.
4. pricing base on cost/dimension/volume/promotion price/4 self-defined parameters

Cost Sheet

1. Instantly calculation base on materials
2. Pre-define the formula of each material for calculation
3. Able to convert the sheet into BOM

Bill of Materials (BOM)

1. Multi-level BOM
2. Master BOM setting
3. Configurable BOM setting
4. Alternative parts/ materials can be pre-defined

Engineering Change Notes (ECN)

1. Modification and history of BOM are recorded