| Demanding in the schedule of delivery,Delay shipment may cause cancel order or claiming; |
| Ordering pattern is usually large volume for no. of transaction that can be monitor; careless mistake or fraud may cause loss in orders; Monitor process is need to control GP and prevent mistake; |
| QC is also very important, (product specification is need for inspection)Poor Quality Goods may raise to claiming or affect next order; |
| Lots of supprting/3rd party documents (B/L, CertificatesˇK) need to file; It would be fine if these can be filing under system; |
| Demanding in reporting in review ordering status, delivery, sales performance; |
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| Alert System
Alert incorporated with OUTLOOK, it closely Monitor Every Operation Step in the FLOW;
I. QUOTATION FOLLOW UP
After specific days of issuance of quotation, system remind corresponding salesmen to follow up the list of quotation that has not been created to sales contract;
II. GP ALERT
Compare GP of SC and PO, send email to management if GP is under specific %;
III. COMING SHIPMENT
Before specific days before shipment, sent alert to salesman/shipping to remind them the order delivery;
IV. LATE SHIPMENT
System list out and send email to corresponding salesman/shipping the list of items that is pending after delivery date;
V. SHIPMENT ALERT
After Shipment, email shipment advise to clients.
ˇE Give users clear picture of the order status;
ˇE Save manpower to follow up orders; |
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| PRODUCT specification
ˇE Numerous fields to input detail list of product specification.
ˇE Up to eight pictures to record different views (components) of product |
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| Approval
ˇE Management can approve documents before printout or proceed to another operation, this prevents careless mistakes or fraud. |
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| INSPECTION
ˇE QC module to record inspection result of every shipment, sent alert to shipping if inspection is passed to arrange shipment. |
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| FOLDER MANAGEMENT
Digital files can be filing under every related documents. |
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| REPORTS
1. Sales analysis reports (with GP)
2. Variety of reports to shows detail status of the business:-
ˇE Outstanding Shipments Grouped by different parameters for different users:
- By Suppliers, products ˇV for shipping;
- By customers ˇV for salesman |
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